Privacy Policy
Florida Camp for Children and Youth with Diabetes, Inc. (dba Florida Diabetes Camp)
Website: www.floridadiabetescamp.org
Last Updated: January 13, 2026
Florida Camp for Children and Youth with Diabetes, Inc., doing business as Florida Diabetes Camp (“Florida Diabetes Camp,” “we,” “us,” or “our”) respects your privacy and is committed to protecting personal information we collect online and offline.
This Privacy Policy explains what information we collect, how we use it, how we share it, and the choices you have. By using our website or services, you agree to the practices described in this Privacy Policy.
1. Scope of this Privacy Policy
This Privacy Policy applies to personal information collected through:
- Our website (www.floridadiabetescamp.org)
- Our online registration systems (including CampMinder) and related online form
- Email, phone, and text message communications with us
- Program registration, volunteer/staff applications, donations, and event participation
This policy does not apply to third-party websites or services that may link to or integrate with our website (for example, payment processors or social media platforms).
2. Information We Collect
We may collect the following categories of information:
A. Information you provide to us
Depending on how you interact with us, you may provide:
- Contact information: name, email address, phone number, mailing address
- Camper and family information: parent or guardian name and contact information, camper name, birthdate, and other registration details
- Health and safety information (sensitive): information needed to operate a diabetes camp safely, which may include medical history, medications, allergies, insulin regimen, diabetes management details, emergency contacts, and accommodation needs
- Volunteer and staff information: applications, references, background check-related information (as applicable), certifications, and experience
- Donation and transaction information: donation amount and transaction details (note: payments are typically processed by third-party payment processors)
- Communications: information you submit via web forms, email, phone calls, or surveys, including message content and attachments
B. Information collected automatically (website usage)
When you visit our website, we (and service providers who help operate the site) may automatically collect:
- IP address and device identifiers
- Browser type, operating system, and general device information
- Pages viewed, time spent, and referring pages
- Approximate location derived from IP address
- Cookie and similar tracking data (see “Cookies and Similar Technologies” below)
C. Information from other sources
We may receive information about you from:
- Service providers that support our operations (registration platforms, fundraising platforms, email tools)
- Event partners or community partners (when you sign up through a partner-sponsored program)
- Publicly available sources (for example, to confirm contact information for donor stewardship)
3. How We Use Information
We use personal information for purposes consistent with operating a nonprofit camp program, including to:
- Process registrations, applications, donations, and other transactions
- Provide camp programs and maintain camper health and safety planning
- Communicate with you about camp operations, logistics, deadlines, and program updates
- Coordinate staffing and volunteering, including screening and selection where applicable
- Send administrative messages (receipts, confirmations, policy updates)
- Improve our website, services, and program experience
- Conduct internal reporting, analytics, and planning
- Conduct fundraising and donor stewardship (unless you opt out of certain communications)
- Protect the security and integrity of our systems, prevent fraud, and enforce our policies
- Comply with legal obligations
4. How We Share Information
We do not sell your personal information.
We may share personal information in the following circumstances:
A. Service providers and vendors
We may share information with service providers who help us operate (for example, registration management, data storage, website hosting, email and SMS delivery, payment processing, customer support, analytics). These providers are permitted to use the information only to perform services for us and for legitimate operational purposes consistent with this Privacy Policy.
B. Health and safety operations
For camper safety, we may share relevant information with authorized medical staff, camp leadership, or on-site health professionals who need it to support program operations. We limit access to those who need the information to perform their responsibilities.
C. Legal and protection purposes
We may disclose information if required to do so by law or legal process, or if we believe disclosure is necessary to protect the rights, safety, and security of campers, families, volunteers, staff, donors, or the public.
D. Organizational transitions
If we are involved in a reorganization, merger, dissolution, or transfer of assets, information may be transferred as part of that transaction, consistent with applicable law.
5. Text Messaging and Mobile Information (CampMinder and SMS)
If you opt in to receive text messages from Florida Diabetes Camp, we may send SMS or MMS messages related to camp operations and your relationship with us, such as registration reminders, forms and deadline reminders, schedule updates, safety notifications, staffing coordination, and program announcements.
No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. Information sharing to subcontractors in support services, such as customer service is permitted. All other use case categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.
Campminder Text Messaging
SMS opt-out and help
- To stop receiving text messages, reply STOP.
- For help, reply HELP or contact us using the information in the “Contact Us” section below.
- Message frequency varies.
- Message and data rates may apply.
6. Cookies and Similar Technologies
We may use cookies and similar technologies (such as pixels and analytics tools) to:
- Keep the website functioning
- Understand how visitors use our website
- Improve content, performance, and user experience
You can control cookies through your browser settings. Disabling cookies may affect how the website functions.
7. Email Preferences
You may opt out of non-essential fundraising or marketing emails by using the unsubscribe link in the email or by contacting us. We may still send transactional or administrative communications (such as receipts, confirmations, or required notices).
8. Data Security
We use reasonable administrative, technical, and physical safeguards designed to protect personal information. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.
9. Data Retention
We retain personal information for as long as necessary to:
- Provide programs and operate camp safely
- Maintain required operational, tax, insurance, and legal records
- Resolve disputes and enforce agreements
Retention periods vary depending on the type of information and the reason it was collected.
10. Children’s Privacy
Our programs serve minors, but our website and online services are intended for parents or legal guardians, adult donors, and adults applying to volunteer or work with us.
We do not knowingly collect personal information directly from children under 13 without verifiable parental consent. If you believe a child has provided personal information directly to us without appropriate consent, contact us and we will take appropriate steps.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will post the updated version on this page and update the “Last Updated” date.
12. Contact Us
For questions about this Privacy Policy or our privacy practices, contact:
Florida Camp for Children and Youth with Diabetes, Inc. (dba Florida Diabetes Camp)
P.O. Box 14136
Gainesville, FL 32604
Phone: (352) 334-1470
Email: info@floridadiabetescamp.org
Terms of Use
Florida Camp for Children and Youth with Diabetes, Inc. (dba Florida Diabetes Camp)
Website: www.floridadiabetescamp.org
Last Updated: January 13, 2026
These Terms of Use (“Terms”) govern your access to and use of our website and related online services, including any SMS messaging program we operate.
By using our website or services, you agree to these Terms. If you do not agree, do not use the website or services.
1. Who We Are
Florida Camp for Children and Youth with Diabetes, Inc., doing business as Florida Diabetes Camp (“Florida Diabetes Camp,” “we,” “us,” or “our”), is a nonprofit organization.
2. Changes to These Terms
We may modify these Terms at any time by posting updated Terms on this page. Your continued use after changes are posted means you accept the updated Terms.
3. Eligibility and Use by Minors
Our website is intended for adults, including parents or guardians, donors, volunteers, and staff applicants.
If you are under 18, you may use the website only with the involvement and permission of a parent or legal guardian.
4. Acceptable Use
You agree not to:
- Violate any applicable law or regulation
- Attempt to gain unauthorized access to accounts, systems, or data
- Interfere with the security or operation of the website
- Upload or transmit malware or malicious code
- Use the website to harass, threaten, defraud, or harm others
We may suspend or block access for conduct that violates these Terms.
5. Registrations, Applications, and Donations
A. Program registration and applications
If you register for camp or submit an application (camper, volunteer, staff), you agree to provide accurate and complete information and keep it updated.
B. Donations and payments
Donations and transactions may be processed through third-party service providers. We do not control those providers’ systems, and their terms and privacy policies apply to their services.
6. Intellectual Property
Unless otherwise noted, the website content (text, graphics, logos, photographs, and other materials) is owned by Florida Diabetes Camp or used with permission and is protected by intellectual property laws.
You may use website content only for personal, noncommercial purposes related to learning about our organization and programs. Any other use requires our prior written permission.
7. Links to Third Parties
Our website may contain links to third-party websites or services. We are not responsible for those third parties, and your use of them is subject to their terms and policies.
8. Privacy
Your use of the website and services is subject to our Privacy Policy. Please review it for information on how we collect and use personal data.
9. Florida Diabetes Camp SMS Messaging Terms
These SMS terms are included to meet the requirements for texting enablement and apply if you opt in to receive SMS or MMS messages from Florida Diabetes Camp.
Campminder Text Messaging
A. Program description
If you opt in, Florida Diabetes Camp may send you text messages related to camp operations and your relationship with us, such as registration reminders, forms and deadline reminders, schedule updates, safety and logistics notifications, staffing coordination, and program announcements.
B. Consent to receive messages
By providing your mobile number and opting in, you authorize Florida Diabetes Camp to send SMS or MMS messages to that number. Message frequency varies.
Consent to receive text messages is not required to register for programs or to donate.
C. Opting out
You can opt out at any time by replying STOP. You may receive a final confirmation message after opting out.
D. Help
For help, reply HELP or contact us using the information in the “Contact Us” section below.
E. Message and data rates
Message and data rates may apply depending on your mobile plan.
F. Supported carriers and delivery
Carriers are not liable for delayed or undelivered messages. Message delivery is subject to effective transmission by your mobile carrier and may not be available in all areas.
G. Privacy
Your participation is subject to our Privacy Policy, including our statements about mobile information sharing.
10. Disclaimers
The website and services are provided on an “as is” and “as available” basis. We do not warrant that the website will be uninterrupted, error-free, or free of harmful components.
11. Limitation of Liability
To the fullest extent permitted by law, Florida Diabetes Camp is not liable for any indirect, incidental, special, consequential, or punitive damages arising out of or related to your use of the website or services.
12. Indemnification
You agree to defend, indemnify, and hold harmless Florida Diabetes Camp and its officers, directors, employees, volunteers, and agents from claims, liabilities, damages, losses, and expenses (including reasonable attorneys’ fees) arising from your violation of these Terms or misuse of the website.
13. Governing Law
These Terms are governed by the laws of the State of Florida, without regard to conflict-of-law principles.
14. Contact Us
For questions about these Terms, contact:
Florida Camp for Children and Youth with Diabetes, Inc. (dba Florida Diabetes Camp)
P.O. Box 14136
Gainesville, FL 32604
Phone: (352) 334-1470
